Conference Terms and Conditions

Privacy Statement and Terms of Use

WAI’s full Privacy Statement & Terms of Use can be found HERE.

WAI’s full Code of Conduct can be found HERE.

Conference Schedule

WAI reserves the right to change or modify the conference program as needed. If WAI must cancel a course or event, liability is limited solely to the registration fees paid. WAI is not responsible for other expenses incurred, including travel and accommodation fees.

Registration and Payment Policy

Registration for the event is not confirmed until full payment is received. Outstanding balances are due at the start of the conference. Access to the event will not be allowed until all fees have been paid in full. WAI reserves the right to cancel your registration if we do not receive payment by the start of the event. All pricing is listed in USD. The registration rate is determined by the date payment is received by WAI. Discounts are only applicable to registrations that are completed online and applied at the time of registration.

Refund and Transfer Policy

Refunds are available through January 15, 2027, minus a $75 fee. Tours, Mind. Body. Spirit. Courses and 
Pioneer Hall of Fame Ceremony Tickets are non‑refundable. No refunds will be given after this date. If you 
can’t attend, you may transfer your registration until February 24 by emailing EventsTeam@wai.org.

Transfer fees are as follows:

• Through January 15: Free
• January 16–February 18: $50 fee
• February 19–24: $75 fee
• After February 24: No Transfers

The above policy applies even in cases of flight delays, cancellations, or other travel disruptions due to weather or other causes beyond the control of the registrant and WAI.

WAI Media Waiver

WAI intends to take photographs and video of this event for use in industry news and promotional material, in print, electronic and other media, including the WAI website. By participating in this event, I grant these organizations the right to use any image, photograph, voice or likeness, without limitation, in its promotional materials and publicity efforts without compensation. All media become the property of WAI. Media may be displayed, distributed or used by WAI for any purpose. Please email comms@wai.org if you have any questions. 

Liability Waiver

As a condition of my participation in this meeting or event, you hereby waive any claim you may have against WAI and its officers, directors, employees, or agents, or against presenters or speakers, for reliance on any information presented and release WAI from and against any and all liability for damage, illness or injury that may arise from my participation or attendance at the program. You further understand and agree that all property rights in the material presented, including common law copyright, are expressly reserved to the presenter or speaker or to WAI. I acknowledge that participation in WAI events and activities brings some risk, and I do hereby assume responsibility for my own well-being. If another individual participates in my place per WAI transfer policy, the new registrant agrees to this disclaimer and waiver by default of transfer. This waiver and release is binding on me and my heirs and successor.