Exhibitor & Sponsor Information
There's no better place to be inspired, share your enthusiasm, and connect with others who share your passion for the aviation industry.
Exhibit Hall Hours & Information
Step into our Exhibit Hall, where aviation innovation takes flight! Explore cutting-edge technology, pioneering ideas, and the latest advancements shaping the future of aerospace. From next-generation aircraft design to breakthrough air traffic solutions, this is where imagination soars and industry leaders connect.
This year, we’re adding even more excitement with two special events in the Exhibit Hall:
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Thursday, 4:30–5:30 p.m. – Opening Night Reception (learn more here)
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Saturday, 8:00–9:30 a.m. – Coffee & Conversation with complimentary coffee and light refreshments
Join us for a high-energy showcase where the future of aviation is on display!
Thursday, March 19, 2026
Exhibit Hall Preview Hour | 10 —11 a.m.
Exhibit Hall Open | 10 a.m. — 5:30 p.m.
Friday, March 20, 2026
Exhibit Hall Open | 8 a.m.—4:30 p.m.
Saturday, March 21, 2026
Exhibit Hall Open | 8 —10:30 a.m.
(Girls in Aviation Day attendees visiting the Hall between 8 - 9:30 a.m.)
Exhibitor Tear Down | 10:30a.m.—3 p.m.
Every person entering the exhibit hall will be required to wear a WAI Conference badge at all times.
Exhibitor List Coming Soon!
Exhibitor Registration
Exhibitor Registration is now open! Deadline for exhibitor registration is February 27, 2026. There will be no onsite booth registration.
GES Exhibitor Packet Coming Soon
Exhibitor List Coming Soon
Parking: WAI is not able to validate parking. Fees at the Gaylord Texan are as follows:
On-site parking is $29 daily
Valet parking is $49 daily
Hourly self parking: $17
WAI POLICY IS NO REFUNDS FOR CANCELLATION AT ANY TIME.
Due to increasing demand for exhibit space, full payment must be included with the application/contract for space to be assigned.
* Please Note: Each 10' x 10' space includes one six foot table, two chairs, one wastebasket, back and sidewall drape and standard identification sign.
** One full conference registration is included with the first booth purchased. Five exhibitor badges are included with each 10' x 10' space.
FRAUD ALERT:
We’ve been made aware of phishing scams targeting event participants. Please be cautious of unsolicited emails, calls, or messages asking for payment or personal information.
Signs of a phishing attempt:
- Unfamiliar sender email addresses
- Suspicious links or attachments
- Urgent payment requests
What to do:
- Verify communications directly with the event organizers.
- Never share sensitive information without confirming the request's legitimacy.
- Report any suspicious messages to us immediately.
Stay safe and thank you for your attention.
Elevate Your Brand - Become a Sponsor!
Showcase your company's commitment to innovation in aviation through sponsorship. Our comprehensive packages include:
- High-visibility branding opportunities
- Customizable à la carte options
- Complimentary exhibit space to display your products and services
Find out more about our Sponsorship offerings here.
For more information about sponsorship opportunities, contact our sponsorship team at the link below.
Need to secure meeting space at the Gaylord Texan? Please complete the request form below:
Meeting Space Cost Information
In 2025, we welcomed over 4,700 attendees, 170 exhibitors, and 30+ sponsors to Denver for a dynamic event featuring education sessions, inspiring keynote speakers, professional development opportunities, workforce initiatives, and invaluable networking. To learn more about how the impact our Sponsors and Exhibitors had in 2025, check out our:
Advertising Information
Conference Connect (formerly The Daily) will be published and available on the opening day of WAI2026. Attendees read this issue of Conference Connect for the latest news and events of the three-day annual gathering, including your feature ad. The digital version will be emailed to all conference attendees and will be available on the conference app and website for all WAI members and friends.
Email Kelly Murphy, WAI director of communications, at kmurphy@wai.org to review your company's advertising options.
WAI2026 Sponsors
Each year we are humbled by and thankful for the support of our annual conference from companies and organizations. To show our gratitude, Women in Aviation International offers a wide range of benefits to each sponsor. All sponsors gain exposure to our specific aviation and aerospace market, interact with potential future employees, as well as promote the WAI mission.
For more information about sponsorship opportunities, contact our sponsorship team.
Contact Us
WAI2026 Sponsor List Coming Soon