Exhibitor & Sponsor Information
There's no better place to be inspired, share your enthusiasm, and connect with others who share your passion for the aviation industry.
Exhibit Hall Hours & Information
Step into our Exhibit Hall, where aviation innovation takes flight! Explore cutting-edge technology, pioneering ideas, and the latest advancements shaping the future of aerospace. From next-generation aircraft design to breakthrough air traffic solutions, this is where imagination soars and industry leaders connect.
This year, we’re adding even more excitement with two special events in the Exhibit Hall:
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Thursday, 4:30–5:30 p.m. – Opening Night Reception (learn more here)
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Saturday, 8:00–9:30 a.m. – Coffee & Conversation in the Exhibit Hall (complimentary coffee and light refreshments will be provided)
Join us for a high-energy showcase where the future of aviation is on display!
Thursday, March 19, 2026
Exhibit Hall Preview Hour | 10 —11 a.m.*
Exhibit Hall Open | 11 a.m. — 5:30 p.m.
Friday, March 20, 2026
Exhibit Hall Open | 8 a.m.—4:30 p.m.
Saturday, March 21, 2026
Exhibit Hall Open | 8 —10:30 a.m.
(Girls in Aviation Day attendees visiting the Hall between 8 - 9:30 a.m.)
*EXHIBIT HALL PREVIEW HOUR
The first hour of Exhibit Hall access on Thursday, March 19 will be reserved exclusively for attendees who participate in the Opening General Session that morning for at least 50 minutes. Eligible attendees will receive a special wristband, which—along with their conference badge—will grant early access to the Exhibit Hall during the Preview Hour. This new initiative is designed to recognize and reward our most engaged participants by giving them first access to connect with our exhibitors. Beginning at 11:00 a.m., the Exhibit Hall will be open to all registered conference attendees during regular hours.
Every person entering the exhibit hall will be required to wear a WAI Conference badge at all times.
Exhibitor Registration
Exhibitor Registration is now open! Deadline for exhibitor registration is February 27, 2026. There will be no onsite booth registration.
Early bird exhibitor registration ended October 31, 2025.
Parking: WAI is not able to validate parking. Fees at the Gaylord Texan are as follows:
On-site parking is $29 daily
Valet parking is $49 daily
Hourly self parking: $17
WAI POLICY IS NO REFUNDS FOR CANCELLATION AT ANY TIME.
Due to increasing demand for exhibit space, full payment must be included with the application/contract for space to be assigned.
* Please Note: Each 10' x 10' space includes one six foot table, two chairs, one wastebasket, back and sidewall drape and standard identification sign.
** One full conference registration is included with the first booth purchased. Five exhibitor badges are included with each 10' x 10' space.
FRAUD ALERT:
We’ve been made aware of phishing scams targeting event participants. Please be cautious of unsolicited emails, calls, or messages asking for payment or personal information.
Signs of a phishing attempt:
- Unfamiliar sender email addresses
- Suspicious links or attachments
- Urgent payment requests
What to do:
- Verify communications directly with the event organizers.
- Never share sensitive information without confirming the request's legitimacy.
- Report any suspicious messages to us immediately.
Stay safe and thank you for your attention.
Elevate Your Brand - Become a Sponsor!
Showcase your company's commitment to innovation in aviation through sponsorship. Our comprehensive packages include:
- High-visibility branding opportunities
- Customizable à la carte options
- Complimentary exhibit space to display your products and services
Find out more about our Sponsorship offerings here.
For more information about sponsorship opportunities, contact our sponsorship team at the link below.
Need to secure meeting space at the Gaylord Texan? Please complete the request form below:
Meeting Space Cost Information
In 2025, we welcomed over 4,700 attendees, 170 exhibitors, and 30+ sponsors to Denver for a dynamic event featuring education sessions, inspiring keynote speakers, professional development opportunities, workforce initiatives, and invaluable networking. To learn more about how the impact our Sponsors and Exhibitors had in 2025, check out our:
Advertising Information
Conference Connect (formerly The Daily) will be published and available on the opening day of WAI2026. Attendees read this issue of Conference Connect for the latest news and events of the three-day annual gathering, including your feature ad. The digital version will be emailed to all conference attendees and will be available on the conference app and website for all WAI members and friends.
Email Kelly Murphy, WAI director of communications, at kmurphy@wai.org to review your company's advertising options.
WAI2026 Sponsors
For more information about sponsorship opportunities, contact our sponsorship team.
Contact Us
WAI2026 Sponsors as of February 12, 2026
Exhibitor & Sponsor Events
Miscellaneous Events Hosted by Sponsors & Exhibitors
Explore Meet & Greets, interviews, and other special events hosted by our exhibitors and sponsors. Listings are organized alphabetically by company and updated as new information is shared with us.
Abingdon Co. Clocktail Party | Riverwalk Cantina | March 18, 6 - 9 p.m.
All participants must be registered for WAI2026 to attend.
Meet & Greets
AerSale Interview Scheduling
AerSale is hiring experience A&P mechanics in Millington, TN. Ready for your next career move? We are hiring for Avionics Technicians, A&P Mechanics and Sheetmetal Mechanics
American Airlines Meet & Greet
Join the journey at WAI 2026 – Destination: American Airlines
Ready to chart your path toward the flight deck with American? Registration is now open for the American Airlines pilot meet & greet at WAI2026 in Grapevine, TX.
Who should register?
- Candidates who meet unrestricted ATP minimums
- Candidates with an up-to-date application on pilots.aa.com
- Individuals ready to take flight on the youngest fleet with the fastest path to seniority.
Here's what you need to know:
When: Thursday and Friday during the expo | Where: Gaylord Texan Resort & Conference Center
During your 15-minute meet & greet, you connect one-on-one with an American Airlines pilots, get a behind-the-scenes look at the pilot experience, and may be considered for an onsite interview. Don’t miss out on this incredible opportunity to connect and gain exclusive insights into our industry-leading training programs while exploring a path with one of the world’s leading airlines.
Space is limited, so register for your spot today.
Delta Air Lines Meet & Greet
All slots for Delta Air Lines meet & greets have been filled, but you can join the wait list here or visit Delta at Booth 801 to sign up with QR code.
Frontier Airlines Meet & Greet
Fly Further. Rise Faster.
Meet Frontier Airlines at the 2026 Women in Aviation International Conference in Grapevine, TX. Connect with our pilot recruiting team to learn about First Officer opportunities, career progression, and what it’s like to fly for America’s Greenest Airline.
Booth #628 | Gaylord Texan Resort | March 19–21, 2026
To help manage booth traffic, we’ll be using Waitwhile. The link will open a few days prior to the event. Join our virtual queue using the link below to receive a notification when it’s your turn to speak with a recruiter.
Southwest Airlines Meet & Greets
Wanna meet the Southwest Airlines Crew?
We’re offering pre-registered meet and greets with our Pilot Recruitment Team, designed to prepare you for the application process and share what’s next at Southwest. Whether you’re an experienced pilot ready for the right seat or building your hours for the next step, the Southwest Crew is looking forward to meeting you.
Wanna learn about Southwest’s Destination 225° Pilot Pathways Program?
Skip the line! Fly by Southwest Booth #321 and check in at the welcome desk to skip the line. Our Pilot Recruitment Team looks forward to sharing about our multiple pathways to the Southwest flight deck.
Registration will close approximately 3 days before the 2026WAI. Walk-ups will be available and highly encouraged during the conference at Southwest Booth #321.
Note: Meet-and-greets will take place in small groups with a member of the Pilot Recruitment Team. Time slots depend on attendee interest and team availability, and you’ll be required to select your preferred time. Submitting this form indicates your interest in meeting with the Southwest Team, but does not confirm a time slot.
United Airlines Meet & Greets
Connect with the United Airlines’ Pilot Hiring team for personalized resume review and get your specific questions answered.
For pilots who are qualified and ready to fly for United.
- Location: Texas 1&2
- March 19: 10:30am -4pm (closed 12:30-1:30pm for lunch)
- March 20: 8:00am - 4pm (closed 12:00-1:00pm for lunch)
Sign up through United’s QR code if interested.
Meet & Greet slots are limited and first come, first serve. Once slots are filled for the day, the Meet & Greet sign-ups will close. Slots open again the next day.
QR code sign-up schedule and availability:
- 3/19 Booth 501 of expo floor at 10 AM
- 3/20 Booth 501 of expo floor, and in front of Texas 1 & 2 at 7:30 AM